Personal File

An employee personal file contains the below documents, They can be maintained either in electronic form or in paper form.

  1. Offer Letter
  2. Employment Form
  3. Interview Assessment Form
  4. Appointment Letter
  5. Joining Report
  6. Photograph
  7. Current and Previous Employer’s Work Documents
  • Appointment Letter
  • Payslips(Last Three Months)
  • Promotion/Salary Revision Letter
  • Service Letter
  1. Full & Final Certificate
  2. Educational Documents
  3. Residential Address Proof
  • Passport
  • Aadhar Card
  • Electricity Bill
  • Driving License
  1. Photo Identity
  • Passport Copy
  • Aadhar Card
  • Election ID card
  • Pan Card (Essential)
  1. Pf Forms / Gratuity Forms / ESIC
  2. Nomination Forms ( Life , Medical)
  3. Ethics/Code of Conduct Agreement
  4. Confirmation Appraisal Form
  5. Other Letter (Examples)
  • Confirmation
  • Promotion
  • Transfer
  • Appreciation
  • Warning
  1. Performance Appraisal Form
  2. Increment Letter
  3. Exit /Clearance Form
  4. No Dues Letter
  5. Copy of F&F Statement.
  6. Service Letter