An employee personal file contains the below documents, They can be maintained either in electronic form or in paper form.

1. Offer Letter
2. Employment Form
3. Interview Assessment Form
4. Appointment Letter
5. Joining Report
6. Photograph
7. Current and Previous Employer’s Work Documents

• Appointment Letter
• Payslips(Last Three Months)
• Promotion/Salary Revision Letter
• Service Letter

8. Full & Final Certificate
9. Educational Documents
10. Residential Address Proof

• Passport
• Aadhar Card
• Electricity Bill
• Driving License

11. Photo Identity

• Passport Copy
• Aadhar Card
• Election ID card
• Pan Card (Essential)

12. Pf Forms / Gratuity Forms / ESIC
13. Nomination Forms ( Life , Medical)
14. Ethics/Code of Conduct Agreement
15. Confirmation Appraisal Form
16. Other Letter (Examples)

• Confirmation
• Promotion
• Transfer
• Appreciation
• Warning

17. Performance Appraisal Form
18. Increment Letter
19. Exit /Clearance Form
20. No Dues Letter
21. Copy of F&F Statement.
22. Service Letter