Variance analysis refers to a difference between two values. The deviation may favorable or unfavorable as under:

Variance is generally calculated as per below parameters

The time period for measuring deviation can be as under:

• Current Month vs Previous Month
• Current Year vs Previous Year
• First Quarter vs Second Quarter

Variance Reports are made to find out the % increase or decrease for Profit, Revenue, Cost Expenses, Attrition, Manpower Count, Salary, Recruitment Cost etc.

Examples of Variance Analysis charts

The user will select a particular department from a combo box. Accordingly the employee count for that department will be bifurcated across location, gender and grade.

One can add more parameters like age group, tenure etc.

Download File _Employee Count

We have the attrition % data for the last 11 year.

At a given point the data of the active year and the previous 5 years is shown.

Using a scroll bar the user can scroll the remaining previous years to view the attrition data for those. Years. Here the attrition % of the last active year is shown in a different color.

Download File_Scroll Bar Attrition Chart

We have created various tenure bands like 0-3 years, 3-5 years, 5-7 years and 7+ years and then grouped employees accordingly.

The user selects the required department. The Bar Chart will dynamically update in descending order. The tenure band having the highest number of employees will be displayed at the top. The respective employee count and percentage will also be shown.

 Download Employee Tenure

Infographics is the use of  images/icons to represent your data. They help to capture the users attention and also give a creative feel to your data.Infographics in Excel Charts make it visually appealing .

For e.g : We have a data based on an employee engagement survey.

The employee engagement % values for men and women are shown.

The chart is good. It gives you the required information. But imagine a dashboard wherein you have multiple column charts and bar charts. This chart would be just another chart to the mix.

So to enhance your data representation you need to apply infographics.

Now what is infographics. It is showing of information via images.

So the same chart above using infographics is shown below.

The image fill amount is determined by the respective % values.

As the percent changes the image fill for the respective image as changes. See below

Download Template _Infographics_Employee Engagement

In a particular group of option buttons , only one of the option can be selected.

For E.g :  In Gender , we can select either Male or Female.

In our example, we are using the employee headcount for a year.

Upon selecting the required quarter, the data for that particular quarter is highlighted.

Download Chart_Option Button

When we select All option, all the quarters are shown in the same colour.

A waterfall chart is generally used to display how the starting position and an ending point which are connected by a series of values (either increases or decreases). By a series of changes from the start value and through all the connecting intermediate increasing/decreasing values we arrive at the end point.

A waterfall chart is also called a bridge chart since the floating in between columns between the start value and the end value form a pseudo bridge.

We display the employee headcount in a monthly basis (increase /decrease) basis the new joinee and resignees in a month.

We start with the opening count of the year. The opening count are those employees who are on active payroll of the company at the start of the assessment year.

For E.g : Assessment year ( 01 Jan 2016 to 31 Dec 2016)

The opening count for 01 Jan 2016 will be the closing count as on 31 Dec 2015.

Then we show the net employee count for each month basis the employee joining or leaving . This is shown till Dec and then we display the closing count for Dec 2016.

In below example the opening count at the start of the year is 500. Throughout the year in each month we have certain number of joinees and resignees. Due to the same we may have an increase or a dercrease in the net employee count . At the end of the year the closing employee count is 509.We can see that in Jan there was a employee count decrease of 2 . So it means number of employees reduced from 500 to 498.

In Feb then there was a increase of 4. So employee count increased from 498 to 502. Continuing the calculations at the end of the year we have a closing count of 509.

Opening Count + Monthly Increase/Decrease) = Closing Count

500 + (-2+4+4+3+2+3-3-1-1-4-1+5) = 509

Download Waterfall Chart – Employee Headcount

Our data consists the age group distribution of employees (bifurcated  across males and females).

The data is as under.

Our resultant chart is as below.

Download Template_Population Chart

There are two variants of this chart

• Highlighting the year with maximum attrition
• Highlighting the selected year.

The user can adopt this chart and create more variations like years having above attrition highlighted or separating a yearly attrition across departments /locations and then highlighting the department/location with highest attrition.

Download-File-Line-Attrition

In this example we have the monthly sales data.We have two combo box denting the from date and to date.

The resultant chart represents sales data for the selected period.

If the user selects a From Month which is after the To Month.

In this scenario, the resultant chart will show sales for the entire year( January to December).

Download Chart From Date -To Date